A leader in information and document management
Iron Mountain Poland is a leading provider of information management, archiving and document digitization services. The company specializes in providing comprehensive support to organizations in data storage, processing and protection, providing modern technological solutions to enhance operational efficiency.
With years of experience, Iron Mountain helps companies optimize their document-related processes, ensuring security and regulatory compliance.
Automation and security of HR documentation
Digitization of business processes brings new opportunities for records management. This is important, in particular, for HR departments that handle huge amounts of sensitive data on a daily basis and face challenges related to security, regulatory compliance and operational efficiency.
Iron Mountain, a company that provides archiving and digitization services, sought to expand its offerings with modern solutions to further automate and streamline HR processes. A key challenge was to implement a mechanism that would allow documents to be secured electronically in a way that is fast, reliable and compliant with current regulations.
Ensuring data integrity and securing against unauthorized access was also of importance. In the era of digitization, it is not enough just to store documents electronically, it is also necessary to guarantee their authenticity and reliability, especially in the context of ongoing legal changes.
This is why Iron Mountain decided to implement a solution that would allow it to comprehensively secure its HR records, while increasing the level of automation and convenience for customers using its services.
Asseco Data Systems was selected as the technology provider for automatic sealing and securing of digital documents to ensure the achievement of the project objectives.
Qualified electronic seal as key to digital archiving
In order to meet the growing demands of digital records management, Iron Mountain has decided to implement an innovative solution to automatically seal and secure HR documents electronically. Qualified electronic seals have become a key element of this process, enabling secure and legally compliant document approval without the need for physical intervention by the user.
The new solution has not only improved the security and integrity of documentation, but also streamlined its workflow within organizations using Iron Mountain’s services. Process automation has significantly reduced the time required for archiving and document management, eliminating the need for manual file authentication.
The deployment included the integration of Iron Mountain’s systems with sealing services, giving the company's customers access to innovative methods of digital sealing and document archiving. As a result, organizations have been able to fully transition to an electronic workflow, eliminating paper archives and simplifying HR processes. Iron Mountain customers can manage documents online, 24/7, without having to maintain their own infrastructure.
- Time and human resource savings through automation of manual tasks
- Faster access to documentation available online
- Cost reduction and saving space required for physical documents
- Regulatory compliance, full security and auditable processes
- Protection against unauthorized access and loss of records
- Supporting sustainable development without printing and storing paper files
